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4.1 Scope of QEC Work:
1. QEC is responsible for promoting
public
confidence that the
quality
and standards
of the award of degrees are enhanced and safeguarded.
2. QEC is responsible for the review of
quality
standards and the
quality
of teaching
and learning
in each subject area.
3. QEC is responsible for the review of academic affiliations
with
other
institutions
in terms of effective
management of standards and
quality
of programs.
4. QEC is responsible for defining
clear
and
explicit
standards as
points
of reference
to the reviews to be carried out. It should also
help
the employees to know as to
what they could
expect from candidates.
5. QEC is
responsible to develop qualifications framework by
setting out the
attributes and abilities
that can be expected from the
holder of a qualification, i.e.
Bachelors, Bachelor with
Honors, Master's, M
Phil., Doctoral.
6. QEC is
responsible to develop program specifications. These are
standard set of information clarifying what knowledge,
understanding, skills
and other attributes a
student will have developed on
successfully completing a specific program.
7. QEC is
responsible to develop
quality assurance processes and methods of evaluation to
affirm that the quality
of provision and the standard of awards are
being maintained and to
foster curriculum,
subject and staff
development, together
with research and other
scholarly
activities.
8. QEC is responsible to ensure that the
university's
quality
assurance procedures are
designed to fit in
with the arrangements in place
nationally
for
maintaining and
improving the
quality of Higher Education.
9. QEC is responsible to develop procedures for
the
following:
• Approval of
new programs
• Annual
monitoring
and
evaluation
including
program monitoring,
faculty
monitoring, and student's perception.
• Departmental review
• Student feedback
• Employer feedback
• Quality assurance of Master's, M.
Phil.
And Ph. D. degree programs.
• Subject
review
ki
• Institutional assessment
• Program specifications
• Qualification framework
4.2 Job
Description of QEC officials:
The first
thing
in
establishing
any department is to set job description of each official.
Remember that it is a
document that tells
you what you are supposed to
do under the title
of your post.
Since it is a new
induction
in the university,
job
description should be given
due care. Job
descriptions should be written in
brief
and clear sentences. The
basic
structure for
sentences in a job description should be
"implied subject
/verb/object/explanatory
phrase." It is best to use
action
verbs
like
"types" and "files."
Following may
assist
individuals for
preparing job
description:
JOB
DESCRIPTION Sample
Institution Name/ Department Name:
Position: Deputy Director
Reporting to: Director, QEC
RESPONSIBILITIES
Implementing the following Quality Assurance Measures
in various
institutions
of DUHS:
1. Self Assessment Report (SAR):
• Monitoring the working of SAR at DMC.SMC, & DIMT
• Collecting updated reports on various stages of the SAR
•
Submitting the SAR updates to the Director
on monthly basis
• Reviewing the SAR
of the
above mentioned
institutes
• Sending them feedback
2. Teachers' Evaluation
(TE):
• Conducting Teachers' Evaluation
activities
at DMC, SMC, & DIMC
•
Collecting data from
the
faculty for
the
Best Teachers
• Taking/giving follow up of improvements
identified
Implementing the following
Quality Enhancement Measures in various
institutions of DUHS:
1. Teachers' Portfolio (TP):
• Monitoring the submission of Teachers'
Portfolio comments
• Preparing feedback
Administrative Activities:
• Assisting the Director QEC in day
to day work
• Verifying attendance record of QEC
members
• Verifying the finance record
weekly/monthly
• Supervising
all QEC
activities
in Director's absence
Others
As Assigned by the Competent Authorities of DUHS:
• Designing questionnaire for different QEC projects as
directed by the
Head
Reviewed By:
Institutional Head/ HOD
4.3 Recruitment for QEC and Equipment:
Following is recommended:
For Human Resource:
1. Draft a letter for recruitment
with job specification and keep a follow up.
2. Acquire services of personnel
from other departments.
3. Choose officials from awareness session who are
willing.
For Equipment:
1. Prepare a requirement of
equipment and submit to concerned department
2. When received, do collect copy of
bills
and specification.
3. Prepare audit report and get it approved from finance.
To Do
Checklist
Mark YES or NO for
each activity given below
1. Do you have documented Vision Statement
of your department?
Yes / No
2. Do you have documented
Mission
Statement
of your
department?
Yes/ No
3. Do
you have documented Objectives of your
department?
Yes / No
4. Do
you have documented Organogram of your
department?
Yes / No
5. Do you have
documented Job Descriptions of each official of your department?
Yes/ No
6. Do you know how
to prepare Budget/ Audit report of your department?
Yes / No
7. Have you
established
Web
Site
of your
department?
Yes / No
8. Do you
have ,documented Notification of the establishment of
your department? Yes/ No
9. Arc you
aware of the programs/ functions of your department,
QF,C?
Yes / No
10. Are you aware
of the programs which are being offered at your
institute?
Yes / No
4.4 Action Plan of Quality Enhancement Cell (Initial
Plan): ,
Following is recommended:
1. Take appointment from Vice Chancellor and
his
team (Deans and Registrar)
and prepare an
awareness session for them.
2. Get approval for a follow up sessions in
other department.
3. Meet
with
department heads and set a
date for awareness session.
4. Prepare presentation accordingly and
relevant material.
5. You must keep several copies of
Self Assessment
Criteria.
6. After delivery
of presentation, choose a department as per context and get
nomination for programme
team.
4.5 Awareness Session:
It is a session that would decide
the ultimate
fate of QI7,C in
your university.
Prepare it well before
time
and if possible, gel it
reviewed with
some colleagues. |
